Milk in at the counter. Farmers paid right.
MilkTrust keeps the books of a village milk collection centre. Milk is entered twice a day and priced from the centre's own fat rate chart. Payments run every ten days, after advances. Every farmer can open their own statement on their own phone.
- Works without internet
- Priced by fat
- Paid every 10 days
- Any phone or PC
Last 4 days
| Day | ☀ L / fat | ☾ L / fat |
|---|
Saved this session
- Nothing yet
- Entry
- Morning and evening, by card number, litres and fat. Works offline
- Pricing
- From the centre's rate chart, worked out on the server
- Payment
- Every ten days, after advances
- Farmers
- Sign in and see their own statement
Everything a collection centre runs on, in one place
Every feature here is running at a working collection centre. Nothing on this page is a plan.
Milk collection, morning and evening
The operator types the card number, the litres and the fat reading. The price comes from the rate chart, so nobody works it out by hand.
- Last four days beside the boxes. A wrong reading is caught while the farmer is still at the counter.
- Keeps working offline. Entries wait on the device and go up when the network returns, never twice.
- Cancel with a reason. A mistake is cancelled and entered again, never quietly deleted.
Your centre's own fat rate chart
The centre sets the price for each fat reading. Every entry is priced from it, and the sum is worked out on the server, not on the phone.
- Change it from any date. Put in a new chart when the buyer dairy changes its rates.
- Old entries keep their price. Milk saved last week stays at last week's rate.
- Farmers can see it. The chart is open to every farmer on their phone.
Payments every ten days, after advances
At the end of each period, every farmer's milk money and advances come together on one sheet, along with the amount to pay.
- Payment sheet for the whole centre, with a download for Excel.
- A4 register and one slip per farmer, as a ready-to-print PDF.
- Advances deducted automatically. If an advance is more than the milk money, the sheet says so.
- An advance is cancelled with a reason, never quietly deleted.
Every farmer sees their own statement
Each farmer has a login of their own. They see what was recorded against their card and what they will be paid, without asking at the counter.
- Their own payments and statement, period by period.
- The rate chart, so they can check the price of a fat reading.
- Only their own. A farmer can never see another farmer's milk.
Local sales and cans to buyer dairies
Milk that leaves the centre is on the record too: cash sales over the counter, and cans sent to the buyer dairies, session by session.
- Cash sales at the centre, at its sale price per litre.
- Can dispatch recorded against each buyer dairy.
- Both cancellable with a reason and both kept on the record.
The day at a glance
The owner opens the summary to see the day's milk, how many farmers came, and the last two weeks as a chart.
- Day total in litres, with the number of deliveries and the average fat.
- Litres for the last 14 days. Tap a bar to open that day.
- Active farmers, one tap from the farmer list.
Farmer records
Every farmer, their card number and village, in one list that finds anyone in a keystroke.
- Add, edit and stop farmers.
- Search by name, card number or village.
- Open any farmer's full statement from the payment sheet.
Move the sliders and watch the statement change
This is the sum MilkTrust works out for every farmer every ten days: milk priced by fat, less any advance. This example keeps the milk the same every day and uses a sample rate chart.
Statement · Card 104
| Milk | |
| Rate at fat | |
| Milk money | |
| Advance taken back | |
| Amount to pay |
Three roles, each with their own screens
The owner sets who does what. Everyone signs in to the same system and sees only what their role allows.
The shape of the work, morning to payday
Farmers bring milk
The operator types the card number, the litres and the fat reading. The farmer's last four days show alongside, so an odd entry stands out straight away.
The price is worked out
The fat reading is looked up on the centre's rate chart and the amount is calculated on the server. It is not done on the device and not done by hand.
Cans go to the buyer dairy
What leaves the centre is recorded against the buyer, session by session. Local cash sales are recorded too.
Again, the same way
Evening entries sit in their own column, so morning and evening never get mixed up on a farmer's history.
Payment runs
Each farmer's milk for the period, less any advances, goes on a statement that prints on A4 and shows on the farmer's phone.
Made for a patchy network and real money
Works when the network doesn't
Milk entry goes on without a signal. What is waiting is sent when the signal comes back, and each entry is counted only once.
Any phone, any PC
The same data on every device. Install it to the home screen and it opens like an app.
Exact to the paisa
Every amount is kept as an exact decimal from entry to statement, so totals never drift by a paisa.
Nothing quietly deleted
Milk, advances, sales and cans are cancelled with a reason, never deleted. Every change is recorded.
Each centre's data kept apart
A centre sees only its own farmers and milk. Each farmer sees only their own.
Readable at 5 a.m. and at noon
Light and dark themes, so the screen is easy to read in a dim shed or in sunlight.
What centres ask first
What happens if the internet goes down during collection?
Milk entry keeps working. Entries are kept on the device and sent when the network returns. If an entry is sent twice by mistake, it is still saved only once.
How is the price of the milk decided?
From the centre's own rate chart, by fat reading. The amount is worked out on the server, not on the phone.
We changed our rates. What happens to milk we already entered?
Nothing. You add a new chart from the date it starts. Entries saved before that date keep the price they were given.
How do advances work?
You record an advance against the farmer, and it is taken off at the next ten-day payment. If the advances are more than the milk money, the payment sheet shows what the farmer still owes. A wrong advance is cancelled with a reason, not deleted.
Can farmers see their own records?
Yes. Each farmer signs in on their own phone and sees their own statement, their payments and the rate chart. They never see anyone else's.
Can we print or export?
The payment sheet downloads for Excel. Statements, the payment register and one slip per farmer print on A4 as a PDF.
Does it read the milk analyser or the weighing scale directly?
No. The operator types the litres and the fat reading from the machine. On a farmer's card, their last four days sit beside the boxes, so a reading that looks wrong is easy to spot.
Which devices does it run on?
Any recent phone or PC with a browser. The same data is on every device, and it can be installed to the home screen so it opens like an app.
Dairy Management is live
If your centre already uses it, sign in below. It is the same system, at app.milktrust.com.